All-in-One Fleet Management Software for Small and Mid-Size Businesses

Replace spreadsheets and paperwork with one simple cloud-based system. VeCost helps fleets track vehicle expenses, fuel consumption, services, reminders, on-site fuel tanks, inventory & parts, and more from one easy dashboard.

VeCost is a fully cloud-based platform that brings vehicle, fuel, and inventory management into one easy dashboard — available from any device, anytime.

Track every cost — from services to fuel

Get reminders before problems become delays

Make decisions with real-time insights

Access everything, from anywhere — no installations, no hassle

Fleet management software dashboard for vehicle costs, fuel and maintenance

Common Fleet Management Problems — Solved in One System

Many businesses still manage vehicle expenses, fuel usage, maintenance, reminders, and parts with spreadsheets or disconnected tools. That often leads to missed services, poor visibility, higher fuel costs, and unnecessary downtime. VeCost brings everything into one system so fleets can stay organized, reduce costs, and work more efficiently.

Common Problems in Manual Fleet Management

Limited Visibility: You don't know what is really happening until something goes wrong.
Missed Maintenance: One forgotten oil change = days of downtime and thousands in repair.
Fuel Wastage: You're bleeding money every mile and don't even know it.
Inventory Issues: Can't find a part? Expect delays, frustration, and double purchases.
Inefficient Processes: Time wasted on spreadsheets is money lost forever.

How VeCost Helps

Know Everything, Instantly: Get centralized insights across vehicles, fuel, and inventory.
Prevent Downtime: Automated reminders help you stay ahead of breakdowns.
Reduce Fuel Costs: Monitor usage, detect waste, and optimize performance.
Always Have the Right Part: Your inventory stays synced with real vehicle usage.
Work Faster, Scale Smarter: Let VeCost automate your fleet operations.

Everything You Need in Fleet Management Software

VeCost brings vehicle expense tracking, maintenance records, fuel management, reminders, reporting, on-site fuel tank monitoring, and inventory control into one dashboard. It helps businesses stay organized, reduce manual work, and keep fleet costs under control.

Vehicle expense tracking screen in VeCost

Track every vehicle expense with full visibility

Log fines, insurance, repairs, and other vehicle costs with odometer, price, and notes.

Vehicle service and maintenance tracking screen

Stay on top of vehicle maintenance with precise service tracking.

Log services with date, cost, and odometer. Pull parts directly from inventory if enabled.

Fuel refueling tracking screen for vehicles

Log every refueling — no matter where it happens.

Track fuel-ups from stations or on-site tanks, with litres, cost, and automatic consumption.

Never miss maintenance, insurance, or service deadlines.

Set alerts by date or odometer for services, fines, or insurance. Stay on schedule and compliant.

Generate fleet reports with full vehicle cost and service history

Log income from jobs, bookings, and vehicle sales. Filter by category and view totals.

See the full financial and service history of every vehicle — in one report.

Review services, expenses, and income in one place. Filter by date and export reports easily.

Track and manage your on-site fuel tanks — in real time.

View tank levels, log refills into vehicles, and track fuel use — all synced automatically.

Track every part — from inventory shelf to vehicle service.

Add and subtract parts automatically during services. Keep stock accurate and costs clear.

Fleet Management Dashboard and Reports

Get an instant overview of your fleet with one dashboard for expenses, services, refuelings, income, fuel usage, and upcoming reminders. Use live totals, charts, and activity history to make faster decisions and keep operations under control.

Total amount spent on expenses, services, and refuelings
Total income earned from all sources

Monthly charts of income vs expenses
Fuel usage trends over time

Upcoming reminders for scheduled services and expenses
Cost breakdown by category

Cost/income breakdown per vehicle
Instant view of profit/loss per unit

Full log of services, refuels, incomes, and costs per vehicle
Helps track every change made over time

Manage your entire fleet in one single system

Vehicle Expenses offers a range of services to help you track your vehicle expenses and save money. Our software includes the following features:

Expense Tracking: Track every type of vehicle-related expense in one place — from accidents and inspections to insurance, tolls, and parking fees. Organize costs by category and vehicle to improve visibility, streamline reporting, and make informed budgeting decisions.
Service Management: Manage your entire maintenance schedule efficiently. Log services like oil changes, filter replacements, tire rotations, and repairs. View each vehicle’s service history to prevent breakdowns, extend lifespan, and ensure compliance with safety standards.
Refueling Management: Record every refueling event with fuel type, cost, quantity, and odometer reading. Track consumption trends, calculate vehicle fuel efficiency over time, and identify fuel waste or theft — essential for reducing operational fuel costs.
Income Tracking: Monitor and record all income sources linked to your vehicles — delivery revenue, rental income, transport fees, or asset sales. Keep financial records up to date and gain a complete overview of your fleet’s profitability.
Reminder System: Stay on top of important tasks with reminders for upcoming services, inspections, insurance renewals, and other events. Set one-time or recurring alerts and receive automatic notifications so nothing slips through the cracks.
Booking Vehicle: Allow employees or departments to book vehicles in advance. Track availability, reserve for specific dates, and log usage with return odometer readings. Prevent booking conflicts and ensure better fleet planning and resource allocation.
Comprehensive Reporting: Generate exportable reports that analyze every aspect of your fleet: expenses, services, refueling, incomes, usage trends, and more. Make data-backed decisions that improve efficiency, reduce costs, and support your business strategy.
Users/Employees Management: Add employees and manage their access with defined roles. Assign them to vehicle operations like bookings, refuels, or services. Ensure accountability by tracking actions and maintaining a secure, role-based workflow within your organization.
Inventory Management (Optional): The Inventory module allows you to manage all your spare parts, consumables, and supplies in a single, centralized inventory. Quickly view available quantities - like oil, tires, or belts and keep your records up to date as you use or receive new items. Assign parts to vehicle services and refuels with just a click, and get notified when you’re running low.
On-Site Fuel Tank Management (Optional): Manage your on-site fuel tanks for diesel, gasoline, or other fuels. Monitor tank levels in real time, track every refill, and assign fuel to specific vehicles. Reduce external station reliance and maintain tight control over internal fuel operations.

Flexible Fleet Management Pricing

Whether you manage one vehicle or an entire fleet, VeCost offers flexible pricing that grows with your business. Optional modules for On-Site Fuel Tanks and Inventory & Parts are available for20% each of your selected plan price, and Login Employees can be added separately when your team needs system access.

All users start on the Free plan and can upgrade after registration.

Personal Use
Fleet Management

For individuals who wants to track everything about their vehicles

Includes:

Up to 2 vehicles
Unlimited expenses, services, refuelings
Unlimited reminders and notifications
History per vehicle for all entries
Expense summary by type (expense, service, refueling)
Detailed reports

For individuals using their vehicles both personally and professionally.

Includes:

Up to 2 vehicles
Up to 2 drivers/employees (including you)
Unlimited expenses, services, refuelings
Up to 10 incomes/month
Unlimited reminders and notifications
Booking vehicles option enabled
Module add-ons: Employees
Detailed reports

Monthly: €15

(€180 / year )

Yearly: €153

Frequently asked questions

Find answers about VeCost features, pricing, setup, security, and how the software helps businesses manage fleet operations more efficiently.

Fleet management software helps businesses track, control, and optimize all aspects of their vehicle operations. VeCost simplifies this process by offering a centralized dashboard for tracking expenses, services, fuel usage, and reminders — helping you save time, reduce costs, and improve vehicle performance.

VeCost includes modules for vehicle expense tracking, service management, refueling logs, reminders, income tracking, reporting, and booking. Optional add-ons like On-Site Fuel Tank and Inventory modules give you full control over on-site fuel and parts distribution. You can also add employees and assign permissions per role.

Absolutely. VeCost supports multiple plans based on fleet size, with optional modules and employee role management. You can enable only the features you need — and scale up as your operations grow.

VeCost helps you identify unnecessary expenses and inefficiencies by tracking all costs in one place. You’ll know exactly when to service vehicles, who refueled and when, and how your fleet is performing — so you can prevent breakdowns, reduce fuel waste, and make smarter financial decisions.

Yes. All paid plans come with a free trial period, giving you full access to features before deciding. You can test core modules like expense tracking, refueling, and reminders — and explore optional modules such as On-Site Fuel Tank or Inventory Management.

We provide email support and help with onboarding, questions, and troubleshooting.

Yes — we take security seriously. Your data is encrypted, backed up regularly, and protected using industry-standard practices. Only users you authorize will be able to access your fleet data.

VeCost offers flexible plans based on the number of vehicles, drivers, and modules you use. Optional modules like Inventory and on-site Fuel Tank are billed separately. You can choose between monthly or yearly billing — and scale your plan as your fleet grows. All pricing is clearly outlined on our website.

No. VeCost is fully cloud-based — you can access it from any browser, anywhere. There's nothing to install, and updates are rolled out automatically.

Yes. VeCost supports user role management. You can add employees, assign them to specific vehicles, limit their access to certain modules (like refueling or inventory), and track who performs which tasks.